First, add pay rates to your instructor profiles. When adding the pay rate field, add the per-class or per-head rate. The report calculates the amount based on whether you set it to per-head or per-class.
For more advanced payroll functionality, review Xplor Payroll. Available for all studios.
To locate the Instructor Payroll report within Insights, navigate to Business Performance > Instructor Payroll.
On the left-hand bar, you can filter the report by date range (class date), location (in corporate view), instructor, and class type. In most cases, you will select only the date range.
Select the way you want the report to calculate the pay.
Each calculation type is explained below:
Per-class rate - the instructor is paid a set $ amount per class regardless of attendance.
Per-head rate (excluding no-shows) – the total attendance for all classes in the date range is totaled and multiplied by the $ rate.
Per-head rate (including no-shows) – the total attendance plus the total number of no-shows in the date range is multiplied by the $ rate.
After selecting a type, the report will automatically load in the area below. It lists each instructor and their total pay. Depending on the calculation type, it will also show the number of classes or total attendance.
Click the arrow next to an instructor’s name to expand. This will give you a breakdown of the pay earned for each class.
You can download the full report by clicking the download icon at the top right of the table.
Additional Details:
Insights updates once per day. If you plan to run payroll after the final class of the day, the current day's report will not include that class’s data. To ensure all information is captured, please wait until the following day for the most up-to-date data to sync into Insights.
Payroll calculations will only run from the date you first add the pay rate. It will not apply to classes that occurred before you added the pay rate to the instructor’s profile.
When you update a pay rate in Mariana Tek, it takes effect on the day of the change. Any classes before the rate change will be calculated at the old rate. Any classes on the change date and future classes will be calculated at the new rate.
It can only report on per-class or per-head rate set in Mariana Tek. It cannot combine class and per-head rates, or apply bonus rates.
The rate set in Mariana Tek can be considered as "per class" or "per head." The calculation runs when you run this report.
If you have some instructors on a per-class rate and some on a per-head rate, run the report twice and check the rates for those instructors.