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How do I use the Utilization by Instructor report?

Become an expert on the Utilization by Instructor report!

Helen Kang avatar
Written by Helen Kang
Updated over a week ago

The Utilization by Instructor report summarizes class utilization by instructor.

This report is useful for:

  • Tracking the total number of classes taught by a specific instructor.

  • Analyzing the utilization of instructors for the selected timeframe.

  • Payroll purposes, to pay for no-shows and late cancellations.

Pulling up the Report

  1. Navigate to Reports from the left panel > Utilization > Utilization by Instructor > View.

  2. Specify the date range from the date picker.

  3. Apply any additional filters.

If your business has multiple studios, you must filter by the location for specific studio utilization numbers.

Select Generate Report, and if necessary export the data.

Understanding the Report

The Utilization by Instructor report includes 9 data fields:

  1. Instructor: Name of instructor.

  2. Pending + Check-In: Number of pending reservations and check-ins for the selected timeframe.

  3. Utilization: The percentage of check-ins/capacity.

  4. Penalty Cancel + Penalty No Show: Number of penalty cancellations and penalty no-shows for the selected timeframe.

  5. Reservations + Penalties: Number of reservations and penalties for the selected timeframe.

  6. Utilization w/Penalties: The percentage of (the number of checkins + penalty no shows + penalty cancels) / capacity.

  7. Capacity: The sum of the instructor's class capacities for the chosen time frame.

  8. Number of Classes: Number of classes the instructor taught for the selected timeframe.

  9. Average Attendance: Average number of attendance for the selected timeframe.

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