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How do unpaid Book Now, Pay Later appointment bookings affect Xplor Payroll?

See how unpaid pay-later appointment bookings show in payroll reports and incentive counts until they are marked paid.

Written by Luna

For appointments booked but marked as pay later, several impacts affect your payroll in Xplor Payroll.

Single-Reservation Appointments

If the appointment's only reservation is marked as unpaid, the appointment appears as $0 in payroll reporting. Once you mark the reservation as paid, the appointment's pay is calculated.

Multi-Reservation Appointments

If all reservations on an appointment are marked as unpaid, the appointment appears as $0 in payroll reporting.

Payroll is calculated as soon as one of the following occurs:

  • At least one pay-later reservation is marked as paid.

  • A paid reservation is added to the appointment.

Incentive Calculations

Reservations marked as unpaid are not included in instructor incentive headcount calculations, regardless of which booking statuses are configured for incentives.

Once a reservation is marked as paid, it is included in the incentive headcount calculation.

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